this post was submitted on 28 Mar 2026
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What I always find missing in all these Excel vs. other spreadsheet software debates is the rationale for using a spreadsheet in the first place. I work a lot with large corporations, and it’s often the case that they can’t move away from Excel because, in the past, they relied on it to solve a process in a way that—at least today—could and should be handled better. Perhaps we should question the process more often and the Excel alternatives less.
The issue is that a lot of processes need to be understood by people who have no IT background. Your basic office drones need to be able to use it, enter data, and make changes. Every applicant in an office job will be relatively proficient in Excel.
If you move your process to another solution, the majority of your employees will have to be re-trained.
Before Excel existed people had to learn it after it became common, I'm sure if something else replaces spreadsheets people will learn and adapt to it.
exactly this. Spreadsheets are so simple to understand that people think and communicate in spreadsheets. Managers don't understand how much they fucking love them. Its like a cult. They make everybody meet 5 times a week to look at various spreadsheets together. And don't see how ineffective they often are.
"we have a problem? Ok lets make a spreadsheet! Oh, the problem wasn't solved yet? Ok then look at the spreadsheet every week now!"
As a data consultant, I would say those companies already do question the process, and have done for decades.
Yes there are countless situations where a dedicated system or database could and should replace Excel, but there are just as many scenarios where Excel is ideal, and swapping out a spreadsheet for what would be potentially tens of separate applications across the business, or one absurdly expensive behemoth, to perform tasks that could be done rapidly and clearly in Excel is neither practical nor economically viable for most companies. A spreadsheet is perfect for plenty of situations.
My job is literally to help these companies move to appropriate database solutions, often transitioning away from Excel. But there’s no getting around that a spreadsheet solves (often simple) problems that are impractical with other tools. You can move a company to a supplier’s sector-specific solution and solve huge numbers of issues, but unless that solution exactly meets every aspect of the business requirements, there’s always going to be a fallback and it’s often Excel, for better or worse.
Exactly, spreadsheets themselves are the bottleneck, they worked back in the day but data and analytics have moved well beyond that, but companies refuse to migrate to a modern architecture because the dinosaurs in charge are afraid of change.
It’s nothing to do with fear, it’s down to cost, practicality, experience and security.
The one thing these people are not afraid of is change. Every senior management resource within every medium to large business wants to implement change.