this post was submitted on 27 Jan 2026
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I set that as my status in Teams along with a little message "Please don't just say hi. I might not see your follow up" and checked the box to make it show on chats. It's definitely helped. Also got someone to complain that I was ignoring them, but they just said "hi" and nothing else so my boss sided with me that they were wasting my time without actually asking a question.
i second that. but in phone calls from colleages i hate the "hey, got a moment?" too. i wouldn't have answered otherwise, or i might have told you i would call you back in a few minutes within my first line?
"Not anymore." Click.
I used to work in a office where everyone has a phone on their desk, and the only person who used it was management. Everyone else used the internal slack.
Then one year during a feedback session, someone asked how much the phones cost per month, and a bunch of management defended their use of it. While all the employees called it wasteful spending. Then they tried to call our personal number, and that led to talks of unionizing.
And that's how we got rid of phones. No union though unfortunately.
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The solution to this is to not reply to them.
They will either give you the information you need (and potentially learn their lesson for next time), or they’ll get tired of waiting and ask someone else.
100% this. I got this dude who always messages me “hi” when he needs something but doesn’t bother to include what the fuck he needs. I told him, politely, once you can just include everything up front at once and I’ll answer as soon as I can. I just won’t respond to just “hi”. Like fucking hi yourself.
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When I share that I ignore people who messages with only a "hi", certain people get real upset. I used to try to be considerate like, "Oh I need to change my communication style" but after a while, I realized every person who gets upset by it was a egotistical asshole in the first place who thinks everyone should wait for them.
So yeah, say what you want to say. I'm not here for you.
Works every time
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I notice there are several similar domains by now. I know a few people who have this is the forever status message in the work messaging tool
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At least you can just ignore "Hi".
I have a co-worker "Ed" who's working 1st level support.
He'll take a call (but only if the caller hasn't given up after letting it ring for 20 seconds), then write in Teams:
"Joe Smith called. He has a problem in Outlook." (We have a ticket system, but Ed doesn't use it)
Now, Joe Smith expects IT to help him. So I can't just ignore it.
If I reply "what kind of issue?", Ed will ignore my question, because he doesn't react to Teams notifications.
If I physically walk over to his desk and ask him, he'll reply "Sorry, Joe didn't say".
Literally the quickest way to get this shit off my desk is to call the user back and fix their Outlook issue myself.
And that's exactly why Ed does this.
Of course, Ed isn't the problem.
The problem is that he wasn't fired years ago because he knows certain things about the owner of the company and the CEO.
There's an "office politics" solution here. Sounds like Ed needs a promotion to another department.
Ed got "promoted" to IT from another department.
He used to train new hires.
There's a reason he's been with the company for decades and works first level support.
Everyone's just waiting for him to retire.
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I've toyed with this a few ways, and my favorite response is waiting 4 hours and replying "hi!" That might mean the next day. Then when they ask the question, wait a couple more hours at least to reply. They've set the pace for the conversation this way, and it's going to be glacial. (Folks who have no urgency get no urgency)
If they ask the right way, I am pretty quick. (Polite people get polite responses)
If it's something that can wait 20 minutes, I typically wait 20 minutes. (I am a busy person) (Protip: this makes bosses and coworkers think you're not just fucking around all day, and they respect you more)
Train people using rules, even if they are unspoken, be consistent and it'll work.
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On my way home tonight, sitting at a red light I noticed that my bosses boss sent me "hi, can you talk?"
I spent the next 20 minutes of the ride home trying to think of anything that I said to anybody that could have been misconstrued into God knows what. I get home and reply "I can now."
It was a question someone had about our specific uniforms (scrubs) and under which heading I was able to order them under.
"Hi, can you talk? I have a question about your uniform." Would have been so much kinder lol.
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I just write hi or good morning or whatever, follow it by an empty line, and then my question. In the same message.
I always put "Hi" and the topic in the first line so they have a chance to estimate what it's about from the little preview blurb and decide whether to pivot their headspace that way now, later or not at all
This probably isn't an audience that needs to hear this - but you can add a line break with ALT+Enter in Teams.
Getting a flood of short messages instead of 2 paragraphs drives me crazy.
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Read it, do not reply
I don't answer "Hi" anymore.
If they need help they'll ask what they need.
I have some people that my entire message history is "Hi" and no answer. Because they eventually realize they should ask in our QA channel instead of dm'ing our team members.
I’ve done this out of habit trying to be friendly. I’m starting to see the error of my ways. A point has been made.
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Just reply “hi” then set your status to away and go grab a coffee!
Just saying "Hi" back five minutes later already throws them off and they'll come back to you the next day.
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Someone sending just "hi" in a work IM is equivalent to no message being sent at all.
I will respond when I actually receive a message
These are your coworkers' best friends, who send you an email and then immediately run to your desk to tell you that they sent you an email. And if you're busy, they stare at you until you turn to them and they get what they want, no matter what you were doing.
Proper format:
Hola,
X is Y and we need Z. Did you fuck with the server?
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nohello.com
It generally takes me about a year to train people on stuff like this.
Coworker: Hi
Me: [Waits for more info, nothing comes.]
Me: Hello
Coworker: So
[Several seconds pass]
Coworker: What's up with that file from yesterday?
Me: [Waits for more info, nothing comes.]
Me: Which file
[No response for literally 10 minutes]
Coworker: The one we sent to client B
Me: [Rather than keep trying to extract information, search through history and find file which was sent to client B yesterday, find nothing obviously wrong with it, and it was nothing to do with me anyway]
Me: [Sends link to file] You mean this one?
[5 minutes pass]
Coworker: NM I figured it out. Thanks!
My other favourite is the coworker who does the same thing but instead of saying hey types "Pssst" and if you don't respond within about 5 seconds they start sending GIFS of people knocking on doors and stuff.
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Reply with:
"Teamsbot-AI v1.3 says: 'Hi! I see you're looking for user $User. They haven't seen your message yet. Go ahead and send the rest of the message about your need or what you want to talk about and I'll send it onto them to respond.'"
You don't need a bot or software, just literally copy and paste this response in to them. They'd never know the difference.
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Hello is acceptable if,
Its almost instantly followed with a proper message about what this about, no waiting of dance involved.
The hello and the question are one big message.
I have known people who felt offended to not receive a formal greeting if this is the first communication between us today so i adapted.
Though worse issue is people who call without any heads-up. I am working, i dont need a phone crying for my attention to distract me. So when they want to call i prefer a “hello, can we call” or best of all “hello, do you have time later to call about x and y”
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I got a "hi, can I ask an urgent question?" followed by... no question. Guess it was not that urgent.
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